Meeting of the Board of Trustees

July 14, 2026

7:00 PM

Agenda

 

Call to Order

 Determination of Quorum

 Community Concerns

 Guests

 Approval or Minutes:

·         May 12, 2026– Regular Meeting

Financial Reports

·         May & June 2026

 Director’s Report

 Old Business

·         Grant update

 New Business

·         Personnel policy update (PLAWA)

·         Front of building repair work

·         Director computer replacement

·         Election of officers

Adjournment

 Next Meeting Date: August 11, 2026

 

Meeting of the Board of Trustees
July 14, 2026
7:00 P.M.
Minutes

 Call to Order (7:03 PM)
● Attendance -
Present: Rene McCollum, Megan Harding, Jennifer Garden, Amy McGuire (arrived at
7:05), Britta Krabill and Janet Clark - Library Director. Absent: Jordyn Stevens and
Roger McCollum.
● Determination of Quorum: Yes
Community Concerns - NONE
Guests - NONE
Approval of Minutes
● There was no June board meeting. Britta Krabill moves to approve the meeting minutes
from May 12, 2026. Amy McGuire seconds. A roll call vote was held. All Trustees
responded aye. Motion passes.
Approval of Financial Reports
● Jennifer Garden moves to approve the May and June 2026 financial reports. Amy
McGuire seconds. A roll call vote was held. All Trustees responded aye. Motion passes.
Director’s Report - Director’s Report was reviewed.
● Sarah Taylor has taken a different job and is no longer cleaning the library. Janet Clark
has hired Mr. Corn, the custodian at Malta Elementary, for this position at an hourly rate
of $19. He will be starting in August.
Old Business -
● Grant Update
We did not receive the T-Mobile Hometown grant that would have paid for repairs
needed in the front of the building. Janet Clark will apply for the DeKalb County
Community Foundation grant that is coming up this fall for funding to help pay for the
needed repairs

 New Business -

● Personnel policy update (PLAWA) Britta Krabill moves to amend the employee manual to add that employees are required to provide the library director with two weeks advance notice for any foreseeable need for paid leave.  Amy McGuire seconds.  A roll call vote was held.  All Trustees responded aye.  Motion passes.

● Front of building repair work Discussion tabled for now.  The concrete stairs in the front of the building are still in need of repair.  We will need more railings installed if the center section is taken out as the brick wall is leaning.  We will need to determine the timing of this project.

● Director computer replacement The staff and patron computers were replaced when the DeKalb Community Foundation grant was received but we did not replace the director’s computer.  It now needs to be replaced in order to run the required updates.  Rene McCollum moves to approve the quote of $2,458.99 from CMJ for a new computer for Janet Clark.  Britta Krabill seconds.  A roll call vote was held.  All Trustees responded aye.  Motion passes.

● Election of officers Jennifer Garden moves for the officers to retain their current positions.  Amy McGuire seconds.  A roll call vote was held.  All Trustees responded aye.  Motion passes.

Adjournment -

(8:08 PM)   Megan Harding moves to adjourn.  Jennifer Garden seconds.  A roll call vote was held.  All Trustees responded aye.  Motion passes. Next Meeting - Augusr 11, 2026 at 7:00 p.m.

Respectfully submitted by Rene McCollum, Board Secretary